STUDENT-ATHLETE HANDBOOK URBANA UNIVERSITY BLUE KNIGHTS ATHLETICS Learning Service Passion Sportsmanship Resourcefulness Balance NCAA Division II Primary Attributes TABLE OF CONTENTS
About Urbana University 3 Staff Directory 3
Academic Calendar 4 Department Mission Statement 4 Department Philosophy Statement 5 Department Objectives 5
NCAA Division II Philosophy 6 Department Policies and Procedures 7 Code of Ethics for Athletics 7
Student-Athlete’s Responsibility for Policies and Procedures 8 Awards/Recognition 8 Provisions of NCAA Rules and Regulations 8
Rules Violation Policy 9 Student-Athlete Responsibility for Team Rules 10 Ejection Policy 10
Appeals and Grievance Procedure 11 Process of Providing Information to Student-Athletes and Coaches 11 Hazing Policy 11
Sexual Harassment Policy 13 Technology Statement 13 Media Relations Statement 13
Athletic Aid Awarding Process 14 Travel Policy 15 Academic Eligibility Requirements 15 Athletic Event Admission Policy 17
General Eligibility Requirements 18 Student-Athlete Advisory Committee 19 Athletic Training Policies and Procedures 21
Pre-Participation Physical 21 Training Room Procedures 22 Whirlpool Procedures 22
Athletic Insurance Information 22 ZERO Tolerance Policy 24 Substance Abuse Testing Policies and Procedures 25
NCAA Banned Substance List 30 Alcohol and Drug Testing Protocol 32 Student-Athlete Responsibilities for Policies 34
Disclaimer 35 Student-Athlete Receipt for Handbook 35
ABOUT URBANA UNIVERSITY Location
GLIAC (Women’s Lacrosse only), GLVC (Football only)
Athletic Staff Directory Name Sport/ Position Phone
Doug Young, Director of Athletics (937) 484-1308
Nicole Pluger, Associate AD of Compliance/SWA (937) 484-1257 Chris Anders, Assistant AD of Media Relations (937) 484-1290
Dr. James Judge, Faculty Athletics’ Representative (937) 484-6810
Hedy Frick, Registrar (937) 484-1353 Larry Brickman, Director of Financial Aid (937) 484-1359
Jassen Dobyns, Training Head Athletic Trainer (937) 484-1254 Dani Lowe, Head Softball Coach (937) 484-1325
Troy Haught, Head Volleyball Coach, (937) 484-1384
Jeff Porter, Men’s Basketball Head Coach (937) 484-1393 Kevin Horne, Head Cross Country Coach (937) 484-1308
Nick Roberts, Men’s Soccer Head Coach (937) 484-1291 Maria Marchesano, Women’s Basketball Head Coach (937) 484-1390
Bob Belliveau, Women’s Golf Head Coach (937) 484-1308
Lauren Lewicki, Women’s Soccer Head Coach (937) 484-1385 Dave Johnson, Head Swimming Coach (937) 484-6817
Dave Taynor, Head Football Coach (937) 484-1290 Mike Goldschmidt, Head Baseball Coach (937) 484-1377
Aimee LeClair, Head Women’s Lacrosse Coach (937) 484-1306
Jerome Armstrong, Head Men’s Golf Coach (937) 484-1308 Melissa Closser, Cheerleading Head Coach (937) 484-1370
Academic Calendar
2012 - 2013 Monday, August 17 Final Day of Registration Tuesday, August 20 First Day of Classes for Fall Term Monday, August 24 Final Day to Change Classes Monday, September 3 No Classes Monday, October 8-12 Mid Term Exams Monday, October 15 Begin Second Term Tuesday, October 16 Registration for Spring Available Monday, October 29-November 2 Spring Term Registration Monday, November 19 Last Day for Course Withdrawal Wednesday, November 30 Final Day of Classes Thursday, November 22-23 No Classes Monday, December 3-7 Final Exams Saturday, December 8 Commencement Monday, December 10- Sunday, January 6 Winter Break Monday, January 4 Final Day of Registration Tuesday, January 7 First Day of Classes for Spring Term Monday, January 11 Final Day to Change Classes Monday, January 21 No Classes Monday, February 18 No Classes Monday, February 25-March 1 Mid Term Exams Monday, March 4- Sunday, March 10 Spring Break Monday, March 11 Begin Second Term Tuesday, March 12 Registration for Sum. and Fall Available Monday, March 25-28 Summer and Fall Term Registration Monday, April 1 Last Day for Course Withdrawal Friday, April 26 Final Day of Classes Monday, April 29- Friday, May 3 Final Examinations Saturday, May 4 Commencement MISSION STATEMENT
The Intercollegiate Athletics Department will provide a competitive, culturally diverse and gender-equitable sports program; one which will serve as a window to the University in an environment of integrity and equality that enables student-athletes to achieve excellence in their academic and athletic pursuits. The department strives to recruit academically sound student-athletes who have the desire and motivation to pursue a degree and become responsible citizens. The Intercollegiate Athletics Department personnel and student-athletes shall act with honesty and sportsmanship at all times while representing the honor and dignity of their sport, as well as Urbana University.
The Intercollegiate Athletics program is dedicated to a belief that athletic participation promotes the development of sportsmanship, good character and a strong work ethic. The overall physical and mental well-being of the student-athlete is our top priority. University spirit and community pride will be developed through a successful athletics program. PHILOSOPHY STATEMENT
Urbana University considers intercollegiate athletics to be an integral part of the college experience and seeks to provide positive and enriching programs that complement and reinforce the educational pursuits, academic success, and athletic excellence of student-athletes. The institution embraces the concept that the student-athlete is first and foremost a student, while at the
same time realizing the dividends gained through athletic competition. Integrity, sense of community, teamwork, camaraderie, sportsmanship, self-respect, self-confidence, leadership, and loyalty all enliven and enrich the life of each student who participates in intercollegiate athletics. The overriding goal of the department is to combine excellence in academic preparation with
excellence in athletic competition. Therefore, the University is committed to the development and maintenance of an outstanding athletics program. Successful intercollegiate athletic teams are a source of pride among alumni, students, faculty, staff, and other constituencies. Such pride has
contributing effects upon the University, including the areas of alumni giving, public relations, student enrollment, and the ability to attract quality faculty and staff. Furthermore, it is evident that a strong intercollegiate athletics program is part of a well-rounded institution dedicated to the service of a broad range of students. The Athletics Department shares the responsibility with others on campus to contribute positively to the physical, social, and
educational welfare of each student-athlete. The University is committed to upholding and practicing the established NCAA and affiliated Conference policies and standards governing intercollegiate athletics. Institutional control is maintained through the
development and review of athletics policies by the University President, Director of Athletics, Senior Woman Administrator, and the Athletics Committee. OBJECTIVES
• To recruit student-athletes who are academically prepared for college
work and meet the published admissions standards of the University. The institution will provide the necessary resources, institute policies, and maintain procedures which will encourage full development of the
• To work cooperatively with all academic agencies in a manner that
reinforces the best educational opportunities on behalf of the student-
athlete’s welfare. Urbana University expects student-athletes to maintain normal progress toward graduation and satisfy standards as identified in the institutional catalog.
• To promote the student-athlete’s personal development, including
physical skill, cooperation, teamwork, sportsmanship, loyalty, and leadership abilities.
• To provide for the treatment, recovery, and rehabilitation of ill or
injured athletes through the athletic training program, University
physician, and allied medical professionals.
• To utilize established University resources to provide student-athletes
with services for counseling/treatment for personal and psychological concerns well as substance abuse problems.
• To employ competent coaches who promote high standards of integrity
and ethical behavior as well as sportsmanship. All athletics personnel
must maintain these high standards and comply with all rules and regulations of the NCAA and affiliated conferences.
• To maintain equity and like standards of quality in both men’s and
• To provide facilities that will attract talented athletes and assist in the
full development of their athletics potential.
• To operate athletics at the highest possible level of excellence
consistent with NCAA Division II standards, including: a) being in contention for Conference championships and b) making regular appearances in NCAA post-season play.
• To provide an activity and entertainment for the Urbana community,
• To maintain control of all donations and expenditures of funds
generated by fundraising efforts through the standard procedures established by the University for all programs and accounts.
NCAA DIVISION II PHILOSOPHY
Members of Division II believe that a well-conducted intercollegiate athletics program, based on sound educational principles and practices, is a proper part of the educational mission of a university or college and that the educational welfare of the participating student-athlete is of primary Urbana University concern. Members of Division II support the following principles in the belief that these objectives assist in defining the division and the possible differences between it and other divisions of the Association. This statement shall serve as a guide for the preparation of legislation by the division and for planning and implementation of programs by institutions and conferences. A member of Division II: *Believes in promoting the academic success of its student-athletes, measured in part by an institution's student-athletes graduating at least at the same rate as the institution's student body;
*Believes that participation in intercollegiate athletics benefits the educational experience of its student-athletes and the entire campus community; *Believes in offering opportunities for intercollegiate athletics participation consistent with the institution's mission and philosophy; *Believes in preparing student-athletes to be good citizens, leaders and contributors in their communities; *Believes in striving for equitable participation and competitive excellence, encouraging sportsmanship and ethical conduct, enhancing diversity and developing positive societal attitudes in all of its athletics endeavors; *Believes in scheduling the majority of its athletics competition with other members of Division II, insofar as regional qualification, geographical location and traditional or conference scheduling patterns permit; *Recognizes the need to "balance" the role of the athletics program to serve both the campus (participants, student body, faculty-staff) and the general public (community, area, state); *Believes in offering opportunity for participation in intercollegiate athletics by awarding athletically related financial aid to its student- athletes; *Believes that institutional control is a fundamental principle that supports the educational mission of a Division II institution and assumes presidential involvement and commitment. All funds supporting athletics should be controlled by the institution. The emphasis for an athletics department should be to operate within an institutionally approved budget, and compliance with and self- enforcement of NCAA regulations is an expectation of membership; and *Believes that all members of Division II should commit themselves to this philosophy and to the regulations and programs of Division II. POLICIES AND PROCEDURES CODE OF ETHICS FOR ATHLETICS The purpose of intercollegiate athletics is to provide positive experiences for all student-athletes that participate at Urbana University. I strive to serve our University and community, with leadership in athletics through the support of the values that the University embraces. As a leader on our campus and in our community my behavior will reflect a person that is respectful of others, welcoming of all who are connected to our community and I will be a contributing member of our Urbana University community. I will support Urbana University and be a positive role model for teammates and classmates as well as the youth in our community. I will hold
myself and teammates to a higher standard of conduct to ensure a positive reflection of Urbana University and the Athletic Department. I understand that public exposure in the competitive arena, and the media, puts me among one of the most visible groups in the University community, the City of Urbana, and the area. What I do and the way in which I do it are often highlighted, placing me in a public position which requires exemplary behavior. I will participate in servant leadership experience that will place me in the community. The manner in which I conduct myself will be a reflection of the mission and vision of Urbana University I understand that I am expected to conduct myself in a manner that is respectful of me, my opponents, the officials, and the game. I will conduct myself and lead my team through responsibility, determination, integrity and sportsmanship. Through these experiences I will become not only a valuable member of my team and community but also a true champion of the game. As a student-athlete at Urbana University it is our hope that you will not only receive an excellent academic experience, but also grow spiritually through character building relationships integrated with a solid understanding of what it is to be a true servant leader. STUDENT-ATHLETE’S RESPONSIBILITY FOR POLICIES AND PROCEDURES All student-athletes at Urbana University are responsible to be familiar with and comply with the policies of their team and coach, the Urbana University Athletic Department, Urbana University (as indicated in the Urbana University Student Handbook, Academic Department literature and elsewhere), the NCAA. It is the responsibility of the student- athlete to make sure he/she has a current copy of all handbooks and policy books and understands the information in them in. Any student- athlete who has questions about policies is responsible to ask for clarification from their Head Coach or the Athletic Director. AWARDS/RECOGNITION It is up to the Head Coach of each sport program to determine if any and or what team awards are to be given at the conclusion of each sport season. Head Coaches must adhere to all guidelines under NCAA Division II Bylaw 16.1 and only non-state budgeted money shall be used for awards. PROVISIONS OF NCAA RULES AND REGULATIONS Prior to your participation in intercollegiate competition, a team meeting will be held and you will receive a copy of the “Summary of NCAA Regulations” for the academic year. You will also have an opportunity to ask questions to help you understand any information
that may be unclear related to the NCAA regulations. The NCAA manual is available in the offices of your Head Coach, the Athletics Director, and the Associate Athletics’ Director. At your team meeting you will be required to do the following: *Submit information relating to your eligibility to compete by signing Part 1 of the Student-Athlete Statement. *Give your written consent to disclose your education records to an authorized representative by signing Part 2 of the Student-Athlete Statement. *Give your permission to be tested for drugs in any NCAA championship certified by the NCAA by signing the NCAA Drug-Testing Consent Form. Failure to complete and sign the statement annually will result in your ineligibility for participation in all intercollegiate competition. The “Summary of NCAA Regulations for the current academic year” is reprinted for your review. RULE VIOLATION REPORTING POLICY Urbana University is committed to operating its athletic programs in a manner that is consistent with the letter and spirit of the NCAA and University rules and regulations. To that end, we have instituted a compliance program that combines the training and education of coaches and staff to ensure compliance with those rules and prompt institutional response when rule violations do occur. Our goal is to educate coaches, staff and students in their responsibilities under the rules, to develop operating systems within the Athletic Department and the University that guide staff in their efforts to work within the rules, and to respond to each rule violation so that we can correct the situation which led to the violation. We affirm that coaches, staff members and student-athletes of the Urbana University Athletic Department have an obligation to report any violations or potential violation of NCAA or University rules, of which they are aware. The information will be forwarded to the Compliance Director who will examine the situation and communicate directly with the Athletic Director. All violations will be reported to the appropriate athletic governing body with confidential copies to the Athletic Director, Faculty Athletic Representative, and President’s Office. No potential violation is so minor that it will not be examined. In responding to violations, we will look at such factors as to whether the violations were intentional, whether any competitive advantage was gained (e.g., recruiting, competitive, or for the student-athlete involved), whether a student-athlete’s eligibility was affected, and whether the violation is recurring. The goal will be to encourage
communication; to seek consistency and accountability; and above all, to send a strong message that Urbana University is serious about rules compliance and institutional control. STUDENT-ATHLETE’S RESPONSIBILITY FOR TEAM RULES Each student-athlete is responsible to comply with all team rules as provided by the head coach and the Athletic Department. These rules are important because they potentially affect your status as a student- athlete at Urbana University. Within the intercollegiate athletic program, all decisions directly related to team performance, i.e., playing time, position, amount of athletic grant, traveling squad, are the province of the head coach, and these decisions are final. A copy of the team rules that refer to player appearance, training, curfew, and conduct is given to each team member prior to the beginning of the season. If you have not received a copy of the team rules, we suggest that you obtain a copy immediately and keep it with this handbook. All sports have written rules. You have a right to appeal any decisions concerning any alleged situation you consider being unjust. If you have a grievance or complaint concerning personal rights or team rules, who should you contact? 1. Report the issue to your Athletics Director or Senior Woman Administrator. 2. If the issue is not resolved request a meeting with the Director of Athletics, SWA and Faculty Athletics Representative to request a formal meeting with the Athletics Advisory Committee. ATHLETIC DEPARTMENT EJECTION POLICY Sportsmanship is a critical lesson to be taught through participation in Intercollegiate Athletics at Urbana University. It is important that the Athletic Department develop policies that will deal with inappropriate sportsmanship behavior. It is also the belief of the Athletic Department to reinforce positive behavior. The policy will apply to all members of the athletic family including athletes, coaches, trainers, managers, graduate assistants, volunteers, and administration. The policy deals with ejection from competition for unsportsmanlike behavior that is unacceptable to the game. It would not include such ejections as too many fouls or false starts. All ejections will fall under the discipline that is outlined in each sport’s rules book. For several sports the NCAA has very specific consequences for all ejections, where other sports do not have any rule that is stand alone in the NCAA rule book. If the nature of the ejection results from violence or unsportsmanlike conduct such as fighting or other violent acts, the Athletic Department will review and address on a case by case basis. APPEALS AND GRIEVANCE PROCEDURE STUDENT-ATHLETE STANDARDS OF CONDUCT/DISCIPLINARY PROCESS *Conduct standards are established for student-athletes for each sport by the Head Coach in addition to the Intercollegiate Athletics Department’s “ZERO TOLERANCE POLICY.” *Violations of the standards may results in disciplinary action by the Head Coach, which may include suspension/dismissal from the team. *The disciplinary process includes any penalties imposed by the Head Coach. *The student-athlete may appeal the discipline to the Associate Athletic Director for Compliance. This MUST be done in writing and filed in person within 10 days of the disciplinary action. *The Associate Athletic Director for Compliance will review the appeal, investigate the action and render a decision. *If the student-athlete does not agree with the decision rendered by the Associate Athletic Director for Compliance the student-athlete has 10 days from the date of the decision to appeal this decision to the Director of Athletics. This appeal MUST also be done in writing. *The Director of Athletics decision is FINAL. Student-athletes should make every attempt to resolve any disciplinary action with the Head Coach first. Appeals will not be considered if a discussion between the student-athlete and the Head Coach has not taken place. PROCESS OF PROVIDING INFORMATION TO STUDENT-ATHLETES AND COACHES *Process is reviewed and presented to the coaching staff at initial staff meeting each August. *Process is announced and reviewed with the student-athletes at each team’s opening eligibility meeting. *Head coaches are required to inform the Director of Athletics and the Associate Athletic Director for Compliance when a student-athlete is to be removed from a team roster. *The Associate Athletic Director for Compliance will deliver the grievance/disciplinary process to the student-athlete within 48 hours of removal from the roster. HAZING POLICY Urbana University and the NCAA view all forms of hazing as unacceptable. Hazing has the potential to cause serious physical or psychological harm and many acts of hazing are illegal. At Urbana University, hazing is considered incompatible with the philosophy, values and goals of the Athletic Department.
Urbana University defines hazing (see student handbook) as any activity which is unsafe, abusive, harmful, distressing, embarrassing, humiliating, disrespectful, illegal or otherwise demeaning that is required or implied as being necessary or beneficial as part of the process of joining, affiliating with, being initiated into or determining status in any group, organization, team or department at the university (whether the group has official recognition from the university). Hazing can occur regardless of the willingness to participate. Hazing includes (but is not limited to)
1) Encouraging or requiring any form of alcohol abuse or the use of
any other intoxicant or mind altering substance,
2) The administration of any physical or emotional pain or abuse,
creation of excessive fatigue, quests, road trips or any other such activities,
3) Wearing of public apparel which is conspicuous and not normally
4) Engaging in public stunts and buffoonery, morally degrading or
5) And any other activities which are not consistent with law or the
The university recognizes that hazing may be perpetrated by a group or organization as a whole, by an individual or a group of individuals within the group, by former members of a group, current or former students, or by current or former faculty or staff. In all circumstances, the university reserves the right to sanction the group, as well as individual members, whether the hazing was part of the groups’ official activities. HOW TO REPORT HAZING Anyone who has been subjected to hazing or anyone who has knowledge that hazing is planned should report such information as soon as possible to the Director of Athletics. The person(s) making a report of hazing will be asked to reduce their report to a signed written statement to include all relevant information such as names of those involved, dates, times, places and a description of what transpired. PROTECTION FOR PERSONS WHO REPORT HAZING Anyone who reports hazing to the university is protected under the university’s anti-retaliation policy. TEMPORARY SUSPENSION OF AN INDIVIDUAL ACCUSED OF HAZING Because hazing is such a serious violation of Athletic Department policy with the potential to endanger the safety and wellbeing of
others, the Athletic Department reserves the right to temporarily suspend anyone accused of hazing until the Department’s investigation is complete and/or all legal charges in the matter are fully resolved when, in the sole discretion of the Athletic Department the accusations are credible and have been made in good faith. In the case where the accused is an employee of the university, the director of human resources will suspend the employee as appropriate to the situation and this may include suspension of employment with or without pay. In the case where the accused is a student, the President, Athletic Director, and Dean of Students will suspend the student as appropriate to the situation. This may include but is not limited to, suspension of eligibility to participate in extracurricular activities; suspension from eligibility to reside in on-campus student housing; or suspension as a student from the university. Upon receipt of a report of hazing, the Athletic Director will promptly appoint a special committee on hazing to investigate the matter. This committee will consist of the Athletic Director, Associate Athletic Director for Compliance and three Athletic Department staff members not associated with the case. A detailed description of the committee, the university’s process for investigating any report of hazing as well as consequences for those found responsible for hazing appears in the Urbana University Student Handbook. SEXUAL HARASSMENT POLICY
Urbana University prohibits sexual harassment of its students, faculty, staff and administrators, including student to student and other peer sexual harassment. The University recognizes the possibility of same sex harassment. Same sex harassment will be given the same consideration as harassment by a member of the opposite sex. TECHNOLOGY STATEMENT As members of the Urbana University Athletic Department, it is important to be responsible in the use of technologies such as Face book, My Space and other World Wide Web addresses. As an student- athlete you are responsible for all content that is published on these sites. It is advised to use extreme caution when posting any personal information such as phone numbers, addresses, daily plans and photos on the web site. Remember www means WORLD WIDE WEB. Anyone can view these pages including the media and future employers. Any inappropriate use of these sites can lead to disciplinary actions.
MEDIA RELATIONS
As a student-athlete at Urbana University there will be several opportunities when local and regional media may request an interview. In situations where athletes are interviewed, please use discretion regarding information that is provided. Please avoid responding to any question that pertains to the following: Internal team conflict, injury status of student-athletes, negative comments on opponents, false or misleading information or any comments that will reflect negatively on your team, staff or Urbana University. All student-athlete interviews will be arranged by an Athletic Administrator, Head Coach or the Sports Information Director. As a student-athlete, you will not arrange private interviews with the media outside of Urbana University. ATHLETIC AID AWARDING PROCESS AWARDING INITIAL AID The coaches determine the awards for each athlete in their sport. The award amounts are then provided to the Athletic Director for his approval. The Athletic Office prepares the Athletic Contracts and Letters of Intent, obtains the required signatures and sends the athletic award information to the Office of Financial Assistance. The Office of Financial Assistance then prepares the Athletic Aid Award Notification Letters and mails those to the athletes together with all the appropriate documents enclosed. RENEWAL OF AID The coaches determine the renewal award amounts for each athlete in their sport. The renewal award amounts are then provided to the Athletic Director for his approval. The Athletic Office prepares the Athletic Contracts, obtains the required signatures and sends the renewal award information to the Office of Financial Aid. The Office of Financial Aid then prepares the Athletic Aid Renewal Notification Letters and mails those to the athletes. The athletes are provided with their Athletic Contracts prior to them leaving the campus for the spring semester. REDUCTION OF AID The coaches determine the reduction in aid award amounts for the affected athlete in their sport. The reduced award amounts are then provided to the Athletic Director for his approval. The Athletic Office prepares the Athletic Contracts, obtains the required signatures and sends the reduction in aid award information to the Office of Financial Aid by April 15 each year. The Office of Financial Aid then prepares the Athletic Aid Reduction Notification Letters and mails those to the athletes. The appeals procedure is outlined in the letter. NON-RENEWAL OF AID
The coaches determine if the athletic aid for any of their athletes will not be renewed. That information is provided to the Athletic Director for his approval. The Athletic Office sends the non renewal award information to the Office of Financial Aid by April 15 each year. The Office of Financial Aid then prepares the Athletic Aid Non Renewal Notification Letters and mails those to the athletes. The appeals procedure is outlined in the letter. TRAVEL POLICY TRAVEL All student-athletes must ride to and from Urbana University sponsored events with their team and coaches. In case of emergency travel situations student must apply for a waiver of athletics department travel policy. This release form is available in the athletic department website. The release statement must be approved and signed by the Athletic Director prior to the student-athletes release to travel independent of the team. All Urbana University policies for students continue to apply to student-athletes when traveling. The coaching staff is responsible for enforcing all policies and report any violations to the Director of Athletics should they occur. MEALS Each student-athlete has a set daily per diem for meals. While traveling meals can be provided as team or meal money can be dispersed to student-athletes at the coach’s discretion. If meal money is dispersed to student-athletes, each coach must provided signed documentation from all athletes and/or coaching staff member that received actual money. The daily allowance for student-athletes is up to $15.00 per day. LODGING Lodging is provided for all student-athletes while representing Urbana University at scheduled events. Each sport coach is responsible for making team travel reservations at their designated hotel or motel. ACADEMIC ELIGIBILITY REQUIREMENTS CLASS ATTENDANCE Student-athletes participating in the intercollegiate athletics program are expected to attend classes. A student-athlete who disregards this responsibility is subject to immediate suspension of eligibility for athletic participation by the Faculty Athletic Representative or the Director of Athletics. Appeals of such a suspension can be made to the Intercollegiate Athletic Committee and/or the Student Grievance Committee. No class time shall be missed for practice activities except when a team is traveling to an away-from-home contest and the practice is in conjunction with the contest. A student- athlete shall provide his/her coach with an accurate and complete class schedule at the beginning of each term. Any proposed schedule change must be discussed in advance with the Associate Athletic Director and Head Coach and appropriate advisor. MISSED CLASS TIME POLICY All student-athletes must complete an Academic Contract for each class he or she is taking every semester regardless of whether they will be missing the class(s) because of scheduled athletic competitions. The Academic Contract can be found on the athletics website under “Departmental Forms.” The Academic Contract must be completed and returned to each student-athlete’s coach with all required signatures by the beginning of the third week of classes. After each Head Coach has collected ALL of the ACADEMIC CONTRACTS from their student- athletes each semester the Academic Contracts are to be turned into the Associate Athletic Director for Compliance. ADDING/DROPPING CLASSES POLICY After student-athletes register for classes, a hold will be placed on their ability to add or drop classes. If a student-athlete would need to add or drop classes during the semester, he or she must meet with the Associate Athletic Director for Compliance before the hold will be lifted. MID-TERM GRADES/CLASS ATTENDANCE CHECKS Faculty members are asked to assess the progress of all students in their classes and report to the Registrar by the end of the eighth week of the term any students needing Academic Intervention. This information is available to advisors during the ninth week. In addition, midterm grade and attendance checks will be done for all active student-athletes throughout each semester. MINIMUM HOURS PASSED FOR SUBSEQUENT ELIGIBILITY Each student-athlete is required to pass at least twelve (12) new semester hours each term and twenty four new semester hours in the previous two semesters, and earn an overall cumulative institutional GPA of 2.00 or higher. If this standard is not met, the student-athlete is ineligible to compete in the subsequent term. In addition, student- athletes must be enrolled in a minimum of 12 new degree hours at UU each semester. Concurrent enrollment at another institution does not fulfill the 12 hour requirement. PROGRESS-TOWARD-DEGREE REQUIREMENTS A student-athlete must declare a major by the beginning of his or her third year or fifth semester of enrollment. This requirement applies to both continuing and transfer student-athletes. From this point, the credits used to determine academic certification must be degree
credits accepted by UU. A student-athlete must take 75 percent of the degree requirements during the regular academic year, and he or she must average 12 credits per semester toward degree completion. DAILY AND WEEKLY HOUR LIMITATIONS DURING THE PLAYING SEASON A student-athlete’s participation in required activity with an athletics purpose is limited to a maximum of four hours per day and 20 hours per week. (NCAA Bylaw 17.1.6.1). All competition and associated activities on the day of competition count as three hours regardless of the actual duration. (NCAA Bylaw 17.1.6.3.2). One day off is required each week. (NCAA Bylaw 17.1.6.4) WEEKLY HOUR LIMITATIONS OUTSIDE OF THE PLAYING SEASON Outside of the playing season, student-athlete’s participation in weight-training, conditioning, and individual skill instruction is limited to eight hours per week. (NCAA Bylaw 17.1.6.2). Two days off are required each week. (NCAA Bylaw 17.1.6.5). Voluntary activity that is initiated by the student-athlete without the instruction or supervision of a coach or athletics staff member is allowed in excess of these restrictions. (NCAA Bylaw 17.02.14). TEN-SEMESTER RULE A student-athlete must complete his or her eligibility within the first 10 semesters (or 15 quarters) of enrolling in a collegiate institution full- time. (NCAA Bylaw 14.2.2). A semester is used when the student- athlete is enrolled full-time on the first day of classes, even if he or she drops to part-time status. (NCAA Bylaw 14.2.2.1). Even if a student-athlete is enrolled less than full-time, a semester is used if he or she participates in intercollegiate athletics. (NCAA Bylaw 14.2.3.1). UU ATHLETIC EVENT ADMISSSION POLICY STUDENT ADMISSION All students enrolled at Urbana University will receive free admission to all UU hosted intercollegiate athletic events when showing a valid I- Card. COMPLIMENTARY ADMISSIONS All Student-Athletes at UU will be provided up to four (4) complimentary tickets for each regular season home athletic event in the sport in which they are a team member. Complimentary tickets are to be used for immediate family members only (parents, siblings, children, spouses). Any Student-Athletes found misusing complimentary tickets for any reason will have this privilege revoked by the Director of Athletics. COMPLIMENTARY ADMISSION PROCEDURE *Head Coaches will provide a completed complimentary admission list to the UU Athletic game manager by 1:00 pm on the day of the home event, for events held during the week and by 5:00 pm Friday for all
home weekend events. All names on the complimentary admission list are to be printed and easily read. No additions or changes to the list will be allowed after the lists are turned in to the Athletic Office. *Complimentary tickets can be claimed at the ticket area with proper ID (must be shown) and signature. UU GENERAL ELIGIBILITY REQUIREMENTS ANNUAL PHYSICAL EXAMINATION The student-athlete is required to pass an annual physical examination prior to participating in practices and/or competitions. This policy also applies to any conditioning or training program which is scheduled and/or supervised by intercollegiate athletics’ personnel outside or during the sports main competition season. For those sports where there is a conflict with the beginning of practice and a scheduled annual physical examination date, returning student-athletes with the previous year’s UU physical exam on file may be allowed to participate until his/her team’s scheduled physical exam date. New student- athletes who have never had a UU team physical may not participate until the student-athlete has passed the UU team physical. Athletic training personnel are not permitted to administer treatment to any student-athlete who does not have a physical examination on file. ATHLETIC INSURANCE/ASSUMPTION OF RISK STATEMENTS/RELEASE OF STUDENT-ATHLETE INFORMATION RELEASE OF MEDICAL INFORMATION Prior to participation in UU Intercollegiate Athletics, each student- athlete shall read and sign an Assumption of Risk Statement, a statement defining the limits of Athletic Insurance Coverage, a statement granting the release of student-athlete information for media purposes, and a statement granting the release of medical information to identified athletic personnel. The insurance policy at UU is like that carried by most major universities and is commonly referred to as an “excess policy.” Therefore, if you sustain an injury or illness while officially participating as a member of an intercollegiate team, a claim must first be submitted under you or your parents’ group or personal insurance plan. The university athletic insurance policy will then consider the unpaid balance of any claim not paid by your policy up to the limits of the program’s coverage. The athletic administration is responsible for the management of all athletic injury claims. UU Sports Medicine shall authenticate and file all injury reports with the Director of Athletics.
The student-athlete is responsible for reporting all injuries to the sports medicine staff and completing all insurance documentation requested. URBANA UNIVERSITY STUDENT-ATHLETE ADVISORY COMMITTEE STATEMENT OF PURPOSE The purpose of the Student-Athlete Advisory Committee is to support the mission of Intercollegiate Athletics at Urbana University by providing a forum in which student-athletes and administrators, through the expression of ideas and thoughtful examination of mutual interests and concerns, enhance the athletics experience at UU for the student-athletes, the campus community and the community-at-large. GOALS The Student-Athlete Advisory Committee: *Will support a university environment that fosters a positive athletic and academic experience for student athletes by promoting a healthy lifestyle, open communication between student-athletes and the University community, and increased support among their peers. *Is committed to serve as the ambassador for Intercollegiate Athletics to the surrounding communities for the purpose of expressing to its citizens the potential for, and benefits of, participation in athletics. *Encourages student-athletes to be goodwill ambassadors of the University and the Intercollegiate Athletics Program, and take the initiative in the promotion and development of Blue Knight pride within the University community. *Will strive to effectively communicate the mission and goals of Intercollegiate Athletics to the Student Government at UU in order to foster a climate of understanding and support. MEMBERSHIP *Each team shall select one individual to serve as its committee member, and one alternate. One or both may attend meetings. In addition, an at-large member may be selected by the Director of Athletics. *Student-athletes who have completed at least one year of athletics eligibility may serve as a committee member. *The term of office for team representatives begins with the first meeting of the fall semester and continues until the end of the academic year. *The athletic team which elected the student-athlete can revoke his/her membership by a two-thirds vote. *If a team is unrepresented by the elected member or his/her alternate at two or more consecutive meetings, the team may replace
its representatives. Any absence by the elected member and the alternate shall be reported to the coach of the unrepresented team. *The Director of Athletics, Associate Athletic Director for Compliance/SWA (SAAC Advisor), and one Head Coach (selected by the coaches) shall serve in an ex-officio capacity. ELECTIONS Each team may determine how its representatives are selected. EXECUTIVE BOARD Officers will be selected by the Committee based on nominations and elections. The elections shall be determined by majority vote. The term for officers is one academic year. President *Preside over committee and executive board meetings *Serve as liaison to the Athletic Department *Function as a spokesperson for the student-athletes to the University and the Community *Meet with the SAAC Advisor to review council activities, goals, and progress Vice President *Preside over meetings and exercise all functions of the President in the event that the President is absent. *Oversee the chairs of subcommittees Secretary *Take minutes at each SAAC meeting and executive board meeting and make minutes available to members of the SAAC. *Maintain correspondence with the members of SAAC and notify them of activities. *Keep detailed accounts of SAAC activities. Community Outreach Officer *Organize committees for community service projects and fundraising activities *Assist teams with community service projects. Athletes for Athletes Officer *Organize events for varsity student-athletes. *Promote student-athlete attendance at all athletic events. MEETINGS *A regular meeting time for the term shall be scheduled at the first meeting of the term. *A quorum shall be a majority of the committee membership in attendance. *Reminders of scheduled meetings will be posted at a location to be determined at the first meeting of the fall term.
*Meetings shall be chaired by the President or Vice President elected by the committee members at the first meeting of each term. Officers may be re-elected. *The agenda for a meeting shall be prepared by the President and the SACC Advisor. Any board member, Head Coach, and/or Athletic Administrator may submit items for the agenda by contacting the President or SAAC Advisor no later than two (2) days prior to the meeting. *The minutes shall be prepared after the conclusion of a meeting and distributed to council members and head coaches. The SAAC Advisor will maintain a file of minutes, agendas, membership, and policies and procedures relating to the Student-Athlete Advisory Committee. AMENDMENTS *Amendments to these operating papers may be proposed by any member of the advisory board. A proposed amendment shall be presented in writing at a regular board meeting. *Amendments shall be voted upon at the next board meeting following the presentation. *Amendments shall require a two-thirds vote of members present. UU ATHLETIC TRAINING POLICIES AND PROCEDURES
The Urbana University Athletic Training Program exists to provide the opportunity for student-athletes to compete in his or her sport(s) in the safest possible environment. Student-athletes, regardless of race, gender, age, or religion, will be treated in an equitable manner. UU Sports Medicine strives to deliver the highest quality of care for our student-athletes. This care includes injury prevention, evaluation, first aid, treatment / rehabilitation, and appropriate medical referrals. The sports medicine staff strives to: *Create a comfortable, caring environment. *Assure that each staff member associated with the athletic training program is respectful and professional. *Maintain and operate the athletic training room in an organized, professional manner. *Maintain the most current emergency equipment and protocols to insure safe, efficient care. *Insure that each athlete is given careful and professional counsel regarding their injury or illness, and that all available options are discussed.
PRE-PARTICIPATION PHYSICALS
All student-athletes are required to undergo a medical history/ physical examination prior to participation in intercollegiate athletics for UU. All assigned paperwork must be completed and on file with the UU sports medicine staff prior to participation. Participation includes pre-season practice, off-season conditioning, and physical testing. The UU team physician will give final clearance to participate. A full physical exam will be conducted for all incoming freshmen and transfer students. All returning student-athletes are required to fill out an updated medical history form. If the returning student-athlete has sustained any injury or illness in the last year, they may be required to undergo a physical examination prior to being cleared for participation. Athletic training staff will not be permitted to administer treatment to student-athletes whose physical examination is not on file. ATHLETIC TRAINING ROOM PROCEDURES
1. Athletes must sign in for all treatments. 2. Athletes will be seen during posted training room hours unless other arrangements have been made with athletic training staff. 3. Be on time for treatments. If you are being treated prior to practice / game, you must arrive 1 hour before your coach wants you at practice or game. Anyone arriving last minute for taping or treatment will first report to practice prior to any treatment being administered. Coaches will be given daily injury reports on all student-athletes and their compliance with treatments. 4. All injuries need to be reported to athletic training staff as soon as possible. 5. Once an injury is reported to the athletic training staff, your attendance in the training room is expected daily until released by the athletic training staff. 6. If you get out a piece of equipment, return it when you are finished. 7. Training room towels are to remain in the training room. 8. No horse-play or foul language will be allowed. WHIRLPOOL PROCEDURES 1. All athletes must shower prior to using the whirlpool. If you are doing a lower extremity treatment, use must wash your leg beyond the point to be treated. A full-body treatment requires a shower. 2. No whirlpool treatments are allowed without supervision of the athletic training staff. 3. No open wounds are allowed in the whirlpool. 4. Bring your own towel if doing a full-body treatment. 5. Inform the staff at least one hour prior to your desire to take a recovery plunge so that the whirlpool will be ready and available. 6. Turn whirlpool off if you are the last one out. ATHLETIC INSURANCE INFORMATION
UU athletic insurance, which provides coverage for your son/daughter for injuries occurring while participating in an officially scheduled team practice, game or team travel, is EXCESS or SECONDARY to any other collectible group insurance benefits. This simply means that any claim for benefits must first be filed with the group insurance company providing coverage for your son/daughter through your employer, spouse’s employer, or your son/daughter’s personal policy. To facilitate the handling of claims, it is mandatory that athletics have complete insurance information on file concerning your child, prior to the first day of participation. Our athletics insurance company will not process claims unless we provide proof of insurance information. To document the required information, a Proof of Insurance form must be filled out completely, returned to the athletic office and must be accompanied by a copy of your insurance card. Failure to submit the information to the office will result in your child being unable to practice or play with the team until it is turned in. If your child is covered by an HMO, or your insurance requires pre-authorization for treatment, it is important that our sports medicine personnel have access to that information in their file. The Department of Intercollegiate Athletics requires student-athletes who are not covered by their parents or their own policy, to purchase student-health insurance. REMEMBER: the athletic insurance policy will not cover medical expenses unrelated to official athletics participation. If your child incurs any medical illness or injury not occurring during, or as a result of participation in officially scheduled athletics activity (i.e. physical education class, intramurals, open recreation, etc.), and your child has no insurance coverage, then the student-athlete and his/her family will be responsible for all medical bills. PLEASE NOTE: UU does not have the option of waiving the requirement of filing with your group insurance. Most employers’ group insurance allows dependent coverage to be continued to age 23 if the dependent is a full-time student. DO NOT drop dependent coverage while your child is participating in intercollegiate athletics. Claims against your group insurance policy DO NOT increase your individual insurance premiums. By utilizing both your group insurance and our athletics insurance, all bills within the limit of the policy should be paid in full. Within those parameters, you will not be required to pay your group insurance deductible or any co-insurance amounts. A maximum of nine (9) months from the onset of injury is allowed when turning in all bills. It is extremely important to forward all bills and an explanation of benefits (EOB) from your insurance company to the UU Office of Student Services Department as soon as possible. Balance due billing statements is not allowed as we must have the detailed billing from the provider of service to process the claim. UU will not be responsible for any medical bills acquired from non-approved physicians. Student-athletes may seek a private physician for treatment but will be solely responsible for those bills. In that instance, notification must be given to the Sports Medicine Department so open communication between the physician and the Sports Medicine Department can be maintained. Should your group or private insurance change, it is your responsibility to notify the Sports Medicine Department and to provide copies of the new insurance information. ZERO TOLERANCE POLICY Urbana University and the Intercollegiate Athletic Department has a ZERO TOLERANCE POLICY that all student-athletes are required and expected to follow from the official start date of their sport’s practice until their team is eliminated from their sports post season championships. For the sports of volleyball, men’s and women’s soccer, softball, men’s and women’s golf the policy is in affect as stated above during the championship segment of your sport and from the first date of practice until the last practice date or scheduled competition during the non-championship segment of your sport. Any student-athlete(s) who violates an Urbana University campus or a UU housing policy or is charged with violating a State of Ohio law regarding the use of alcohol and/or illegal drugs during the time period stated in the above paragraph will be in violation of the UU Intercollegiate Athletic Department’s ZERO TOLERANCE POLICY. Violations will be handled as follows: FIRST OFFENSE- Suspension from the next two scheduled athletic contests or two weeks which ever occurs first. Student-athlete may practice with the team during the suspension at the discretion of the Head Coach. SECOND OFFENSE- Suspension and dismissal from the team for the remainder of the season in which the violation occurred. Student- athlete will not be allowed to practice with the team and athletic scholarship aid may not be awarded for the next season at the discretion of the Head coach and the Director of Athletics on a case by case basis. THIRD OFFENSE- Suspension, dismissal and elimination from the Athletic Program at Urbana University for the rest of their eligibility, athletic scholarship aid will be terminated immediately upon a third violation of the UU in season ZERO TOLERANCE POLICY. All coaches are expected to review the ZERO TOLERANCE POLICY with ALL of the student-athletes and assistant coaches who are part of your sport program. This policy must be included in all sports team rules and policies. Urbana University does not tolerate student-athletes using, possessing or selling non-therapeutic drugs. As a member institution of the NCAA, the UU Intercollegiate Athletics Program strongly supports and enforces this policy. Our policy also does not tolerate the use, sale, and/or possession of alcoholic beverages during team activities, team travel, in lodging provided for team use, or in vehicles provided for team transportation. Random Drug Testing: Urbana University may randomly test for drugs. In order to be eligible for participation, you will be asked to sign a Consent to Drug Testing form. UU student-athletes shall also adhere to the UU policy on alcohol and other drugs as delineated in the UU Student Disciplinary Code. Further, any criminal conviction and/or University sanction related to the involvement with non-therapeutic drugs or alcoholic beverages could result in suspension of one’s scholarship, and/or suspension from the team, and/or disciplinary action from higher authorities. UU Policy and Procedures for Alcohol and Other Drugs is included in this handbook. SUBSTANCE ABUSE TESTING POLICIES AND PROCEDURES The Urbana University Athletics Department is committed to the physical and mental health and wellbeing of its student-athletes. The University recognizes that the use of alcohol and certain drugs, legal or illegal, is not in the best interest of the student-athlete or UU Athletics. In an effort to combat the use of illicit drugs, UU Athletics has implemented a comprehensive substance abuse education and testing program to promote healthy and responsible lifestyle choices for student-athletes. Student-athletes shall also adhere to University policy on alcohol and other drugs as delineated in the UU Student Disciplinary Code. Further, any criminal conviction and/or University sanction related to the involvement with non therapeutic drugs or alcohol could result in suspension of one’s scholarship, and/or suspension from the team, and/or disciplinary action from higher authorities. PURPOSE The purpose of the UU Athletics Substance Abuse and Testing Program is: 1. To deter the use of illicit drugs and alcohol; 2. To identify banned substance users;
3. To provide educational and rehabilitative services; 4. To counsel student-athletes who do not adhere to the requirements of the program; ELIGIBILITY / COMPLIANCE All student-athletes must sign the University consent form in which the student-athlete consents to random testing substances banned by the NCAA legislation. By signing the consent, the student-athlete agrees to submit to any and all tests ordered by UU Athletics in order to detect unauthorized substance use. This consent allows for the limited release of test results, as outlined in the following procedures, as a condition of the student-athletes eligibility. Completion of this document is mandatory for participation in UU Athletics. All student-athletes enrolled at UU on the athletic roster are eligible for drug testing. This includes but is not limited to, red-shirts, academically ineligible and medically ineligible student-athletes. Student-athletes who have exhausted their eligibility and those student-athletes receiving fifth-year athletic financial aid are subject to drug testing. WHAT IS BEING TESTED FOR / BANNED SUBSTANCES UU Athletics utilizes the most current NCAA List of Banned Drug Classes (NCAA Bylaw 31.2.3.1) for its substance abuse testing program. This list may be obtained through: a) The current UU Student-Athlete Handbook/Planner b) A member of the UU Sports Medicine Department; c) A member of the UU Athletics Compliance Office; or d) The NCAA website (www.ncaa.org/sports_sciences/drugtesting). No substance belonging to the prohibited class (es) may be used, regardless of whether it is specifically listed as an example. Specimen manipulation - the attempt to alter the integrity of a specimen - is considered a positive drug test. Manipulation includes adding any substance to the urine specimen during or after the act of urination. SELECTION / FREQUENCY All UU student-athletes are subject to drug testing. Selection for the drug testing will occur randomly throughout a student- athlete’s association with UU Athletics. The Athletic Director / Sports Medicine staff will determine the date, time, and site for testing. UU will conduct random drug testing a minimum of one (1) time every ten (10) weeks, up to a maximum of once every 24 hours. All student-athletes are eligible for each test. Therefore, someone may be tested more than once per year. “REASONABLE SUSPICION” TESTING In addition to random drug testing, UU Athletics reserves the right to screen a student-athlete anytime there is reasonable suspicion that he/she may be engaged in the use of banned substances. The term “reasonable suspicion” means that information has been received by a member of the coaching staff, Sports Medicine Department, and/or athletics administration, in good faith, from a reliable source or sources regarding a student-athlete’s use of banned substances. Furthermore, a student-athlete’s possession or use of a prohibited substance, arrest or conviction related to the possession of, use or trafficking of banned substances, and/or abnormal conduct interpretable as being caused by the use of banned substances, all rise to the level of reasonable suspicion. NOTIFICATION PROCESS 1) Upon selection, student-athletes will be notified prior to testing by a member of UU Sports Medicine, the student-athlete’s coach, and/or a member of UU Athletics administration. a. Personnel will call all available phone numbers in an effort to notify the student-athlete. b. Personnel MAY leave a phone message on the student-athlete’s voice mail. 2) Notification will take place no more than twenty-four (24) hours before the scheduled test. 3) Upon notification, the student-athlete will be asked to read and sign an UU Substance Abuse Testing Notification Form, notifying him/her of the date, time, and site of the testing, as well as any other special instructions pertinent to the test. a. The student-athlete will be instructed to report to the test site with a picture ID. b. The student-athlete will not be allowed to practice or otherwise participate in team activities until he/she has reported to the testing site and supplied a viable sample. 4) It is the responsibility of UU Sports Medicine to notify the Athletic Director of those individuals that do not report for their test within the scheduled time periods. 5) If a student-athlete does not report at the scheduled time for his/her test, he/she will be sanctioned appropriately for his/her action. A "no show" will be interpreted as a positive test result, and the student-athlete will enter the UU Substance Abuse Program at the appropriate level. TESTING PROCEDURE UU Sports Medicine or an outside company under contract with the University will supervise the collection, screening, and analysis of a urine sample from the student-athlete. At the time of collection, all samples will be screened for a specific gravity level. If a sample does not meet the required level of specific gravity, the student will be required to remain in the drug testing area until an adequate sample can be obtained, or until released by UU Sports Medicine. If the
sample meets required specific gravity levels according to the methods available at the time of collection, but does not meet those standards upon laboratory analysis, the sample may be tested for diuretics. Collected samples and identification information will remain under constant supervision of UU Sports Medicine. Specimen manipulation—the attempt to alter the integrity of a specimen—is considered a positive drug test. Manipulation includes adding any substance to the urine specimen during or after the act of urination, catheterization, urine substitution, or modification of renal excretion by the use of diuretics, probenecid, bromantan or related- compounds, and epitestosterone. Any sample may be tested for the presence of agents used to manipulate the specimen. A positive finding of any of the previously listed substances used in specimen manipulation will be considered a positive test and the appropriate level of sanctions will be imposed. UU Athletics will also issue a positive test finding to student-athletes who are convicted or plead guilty to the following: 1. Driving Under the Influence (DUI, DWI) 2. Public Intoxication 3. Drunk and Disorderly 4. Violation of Ohio’s Zero Tolerance Law (625 ILCS 5/11-501.8) 5. Other alcohol and drug offenses, including possession ALCOHOL POLICY The consumption of alcohol by a student-athlete is prohibited during any official intercollegiate team function. An official team function, for purposes of definition with regard to this policy, is defined as any activity held at the direction or under the supervision of the team’s coaching staff. A student-athlete who consumes alcohol will be accountable for any alcohol-related incident in which he or she is involved on or off campus. In such cases, the student-athlete is subject to the UU Athletics or team disciplinary action dependent upon the incident having or not having legal implications. If a student is involved in an alcohol-related incident in which there are no legal implications, the head coach of that team and the athletic administrator supervising that program will determine if the circumstances warrant suspension of the student-athlete from practice and/or competition. A recommendation may also be made for the student-athlete to attend counseling. Student-athletes are subject to University sanctions for conduct associated with the illegal and/or irresponsible possession and use of alcohol. In the event the Office of Student Affairs imposes disciplinary sanctions against the student-athlete, the head coach and the administrator supervising that sport will review the findings and
recommend whether additional sanctions will be imposed and/or recommend counseling. Finally, the Athletic Department prohibits the purchase of alcoholic beverages to be used by any department – affiliated person who is under the legal drinking age. This applies to PROSPECTIVE student- athletes while visiting the University and their student hosts. Regardless of whether a student-athlete or student host has reached the legal drinking age, purchasing alcohol for consumption by a person under the legal drinking age (a teammate or, in most cases, a prospective student-athlete) is a violation of state law. USE OF TOBACCO PRODUCTS The use of tobacco products by a student-athlete is prohibited during practice and competition. A student-athlete who uses tobacco products during a practice or competition shall be disqualified for the remainder of that practice or competition (NCAA Bylaw 17.1.9). UU does not tolerate student-athletes using, possessing, or selling non-therapeutic drugs. As a member institution of the NCAA, the UU Intercollegiate Athletics Program strongly supports and enforces this policy. Our policy covers the use, sale, and/or possession of alcoholic beverages during team activities, team travel, in lodging provided for team use, or in vehicles provided for team transportation. INFORMATION ABOUT TEST RESULTS The Athletic Director, Athletic Administration, Head Athletic Trainer, the student-athlete’s head coach and the team physician may be informed of test results. Other university employees may be informed of test results to the extent necessary for the implementation of this policy and/or for the performance of their duties. CONFIDENTIALITY OF TEST RESULTS All information and records associated with the UU drug testing policy, including test results, will remain confidential and, unless otherwise required by law, may be released only to the following persons: *Director of Athletics *Athletics Administration *Head Athletic Trainer *Head Coach *Counseling and Consultation *Team Physician(s) and appropriate Student Health Center personnel *Other UU employees, as necessary to implement this policy and/or for the performance of their duties. All members of the UU Athletics Department are expected to respect a student-athlete’s right to privacy. It is essential that anything seen, heard, read, and/or otherwise obtained remain confidential by all parties involved. It is illegal for any personnel to gain access to patient information, through any and all means, unless the information is
needed in order to treat the patient, or because their job would require such access. All UU Athletics Department personnel are expected to adhere to the University’s Confidentiality Policy at all times. Violation of the policy may incur disciplinary action at the discretion of the Director of Athletics. APPEALS PROCESS A student-athlete may appeal the finding of a positive result, violation of this policy, or the sanction imposed for either a positive test or violation of this policy. To appeal the student must provide written evidence of a material procedural error, evidence that refutes the positive finding or violation, or evidence that the sanction is unreasonable. THE STUDENT MUST SUBMIT THE WRITTEN APPEAL TO THE ATHLETIC DIRECTOR WITHIN 7 DAYS AFTER THE STUDENT IS NOTIFIED OF A POSITIVE TEST. If the student does not appeal within 7 days, the result, finding or sanction cannot later be reviewed. If the student wishes to appeal a positive test result, a finding of a policy violation, or a sanction other than suspension, the Athletic Director will appoint a 3- member appeals committee to review the evidence and make a recommendation. The Athletic Director will provide a written decision to the student. This decision will be final. EDUCATION/COUNSELING FOR DRUG USE/ABUSE (INCLUDING ALCOHOLISM) UU encourages students to seek assistance for problem drug and alcohol use. Additional information, literature and confidential counseling are available to student-athletes through UU Student Health Services and UU Counseling Center. NCAA BANNED DRUGS NCAA Banned-Drug Classes 2012-13
The NCAA list of banned-drug classes is subject to change bythe NCAA Executive Committee. Contact NCAA education services or www.ncaa.org/health-safety for the
current list. The term “related compounds” comprises substances that are included in the class by their pharmacological action and/or chemical structure. No substance belonging to the prohibited class may be used, regardless of whether it is specifically listed as an example. Many nutritional/dietary supplements contain NCAA banned substances. In addition, the U.S. Food and Drug Administration (FDA)
do not strictly regulate the supplement industry; therefore purity and safety of nutritional dietary supplements cannot be guaranteed. Impure supplements may
lead to a positive NCAA drug test. The use of supplements is at the student-athlete’s own risk. Student-athletes should contact their institution’s team physician or
athletic trainer for further information. Bylaw 31.2.3. Banned Drugs The following is a list of banned drug classes, with some examples of substances under each class. No substance belonging to the banned drug class may be used, regardless of whether it is specifically listed as an example. (a) Stimulants: amiphenazole, methylene, dioxymethamphetamine, amphetamine (MDMA, ecstasy) bemigride methylphenidatebenzphetamine nikethamide bromantan
pemoline caffeine1 (guarana) pentetrazol chlorphentermine phendimetrazine cocaine phenmetrazine
cropropamide phentermine crothetamidediethylpropion phenylpropanolamine (ppa) dimethylamphetamine
picrotoxine doxapram pipradol ephedrine prolintane (ephedra, mahuang) strychnine ethamivan synephrine ethylamphetamine(citrus aurantium, zhi shi, bitter
fencamfamine orange)meclofenoxate and related compounds methamphetamine The following stimulants are not banned: phenylephrine pseudoephedrine (b) Anabolic Agents: anabolic steroids androstenediol
gestrinoneandrostenedione mesterolone boldenone methandienoneclostebol methyltestosterone dehydrochlormethyl- nandrolone testosterone orandrostenediol
dehydroepiandronorandrostenedione sterone (DHEA) norethandrolone dihydrotestosterone oxandrolone (DHT) oxymesterone dromostanolone
oxymetholone epitrenbolone stanozolol fluoxymesterone testosterone2 tretrahydrogestrinone (THG) trenbolone and related compounds Other anabolic agents clenbuterol (c) Substances Banned for Specific Sports: Rifle: alcohol pindolol atenolol propranolol metoprolol timolol nadolol and related compounds (d) Diuretics and other urine manipulators: acetazolamide hydrochlorothiazide bendroflumethiazide hydroflumethiazide
benzhiazide methyclothiazide bumetanide metolazone chlorothiazide polythiazide chlorthalidone quinethazone ethacrynic acid spironolactone flumethiazide triamterene
furosemide trichlormethiazide and related compounds (e) Street Drugs: heroin tetrahydrocannabinol marijuana3 (THC)3 (f) Peptide Hormones and Analogues: corticotrophin (ACTH) growth hormone (hGH, somatotrophin) human chorionic gonadotrophin (hCG) insulin like growth factor (IGF-1) leutenizing hormone (LH) (all the respective releasing factors of the above - mentioned substances also are banned.) erythropoietin (EPO) sermorelin darbypoetin (g) Anti-Estrogens anastrozole clomiphene tamoxifen and related compounds (h) Definitions of positive depends on the following: 1for caffeine—if the
concentration in urine exceeds 15 micrograms/ml. 2for testosterone—if the administration of testosterone or use of any other manipulation has the result of
increasing the ratio of the total concentration of testosterone to that of epitestosterone in the urine to greater than 6:1, unless there is evidence that this ratio is due to a
physiological or pathological condition. 3for marijuana and THC—if the concentration in the urine of THC metabolite exceeds 15 nanograms/ml.
31.2.3.4.1 Drugs and Procedures Subject to Restrictions. The use of the following drugs and/or procedures is subject to certain restrictions and may or may
not be permissible, depending on limitations expressed in these guidelines and/or quantities of these substances used:
(Revised: 8/15/89) (a) Blood Doping. The practice of blood doping (the intravenous injection of whole blood, packed red blood cells or blood substitutes) is prohibited, and any evidence confirming use will be cause for action
consistent with that taken for a positive drug test. (Revised: 8/15/89, 5/4/92) (b) Local Anesthetics. The Executive Committee will permit the limited use of local
anesthetics under the following conditions: (1) That procaine, xylocaine, carbocaine or any other local anesthetic may be used, but not cocaine; (Revised: 12/9/91,
5/6/93) (2) That only local or topical injections can be used (i.e., intravenous injections are not permitted); and (3) That use is medically justified only when
permitting the athlete to continue the competition without potential risk to his or her health. (c) Manipulation of Urine Samples. The Executive Committee bans the
use of substances and methods that alter the integrity and/or validity of urine samples provided during NCAA drug testing. Examples of banned methods are
catheterization, urine substitution and/or tampering or modification of renal excretion by the use of
diuretics, probenecid, bromantan or related compounds, and epitestosterone administration. (Revised: 8/15/89, 6/17/92,
7/22/97) (d) Beta 2 Agonists. The use of beta 2 agonists is permitted by inhalation only. (Adopted: 8/13/93) (e)Additional Analysis. Drug screening for select nonbanned substances may
be conducted for nonpunitive purposes. (Revised: 8/15/89) ALCOHOL AND OTHER DRUG TESTING PROTOCOL SPECIMEN COLLECTION PROCEDURES 1. Only those persons authorized by the Head Athletic Trainer will be allowed in the collection station. 2. The Head Athletic Trainer may release a sick or injured student- athlete from the collection station or may release a student-athlete to return to competition or to meet academic obligations only after appropriate arrangements for testing of the student-athlete have been made and documented on the Student-Athlete Notification Form. 3. Upon entering the collection station, the student-athlete will show photo identification (Urbana University ID-Card or Drivers License) to the Head Athletic Trainer. The student-athlete will record time of arrival and print name on the Student-Athlete Roster Form. 4. When ready to provide urine, a crewmember will escort the student- athlete to collection area. 5. The student-athlete will select a sealed beaker from a supply of such. 6. A crewmember will monitor the furnishing of the specimen by observation in order to assure the integrity of the specimen. 7. Once a specimen (at least 40-ml) is provided, the student-athlete is responsible for keeping the collection beaker closed and controlled. 8. Water given to student-athletes who have difficulty voiding must be from sealed containers (certified by the crew chief) that are opened and consumed in the station. These items must be caffeine-and alcohol-free and free of any other banned substances. 9. If the specimen is incomplete, the partial specimen (less than 40mL) will be discarded and the sample collection continued until the donor can provide a single urine sample of acceptable volume. 10. If the student-athlete is unable to void and the student-athlete must leave the collection station for a reason approved by the crew chief, upon return to the collection station, the student-athlete will begin the entire collection procedure again.
11. The laboratory will make final determination of specimen adequacy. 12. If the laboratory determines that a student-athlete’s specimen is inadequate for analysis another specimen may be collected. 13. If a student-athlete is suspected of manipulating specimens (e.g., via dilution), UU will have the authority to perform additional tests on the student-athlete, not to exceed two consecutive negative tests. 14. The crewmember that monitored the furnishing of the specimen by observation will sign the Student-Athlete Signature Form. 15. The student-athlete will place the cap on each vial; the crewmember will then seal each vial in the required manner under the observation of the student-athlete and the head athletic trainer. 16. The laboratory’s copy of the Student-Athlete Signature Form shall not contain the name of the student-athlete. 17. All sealed specimens will be secured in a shipping case. The Head Athletic Trainer will put the laboratory copy of the Student-Athlete Signature Form in the case, and prepare the case for forwarding. 18. The student-athlete and witness will sign the Student-Athlete Signature Form, certifying that the procedures were followed as described in the protocol. Any deviation from the procedures must be described and recorded on the Student-Athlete Signature Form at that time. If deviations are alleged, the student-athlete will be required to provide another specimen. 19. The crewmember will sign the Student-Athlete Signature Form, give the student-athlete or a designee a copy and secure all remaining copies. The compiled Student-Athlete Signature Forms constitute the “Master Code” for that drug testing. 20. After the collection has been completed, the specimens will be forwarded to the laboratory and all copies of all forms forwarded to the designated laboratory. 21. The specimens become the property of the designated laboratory. 22. Failure to sign the Student-Athlete Notification Form or the Student-Athlete Signature Form, arrive at the collection station at the designated time without justification, or not provide a urine specimen according to protocol is cause for the same action(s) as evidence of use of a banned substance. The Head Athletic Trainer will inform the student-athlete of these implications (in the presence of witnesses) and record such on the Student-Athlete Notification Form. If the student-athlete is not available, the Head Athletic Trainer will notify the Director of Athletics. The student-athlete will be considered to have withdrawn consent and will be ineligible on that basis. CHAIN OF CUSTODY 1. The Head Athletic Trainer will package all specimen samples in a shipping container, securely seal the container, affix the shipping label,
and arrange for pickup via the laboratory’s designated commercial courier. 2. The securely sealed container will be placed in the custody of the Program Assistant of Intercollegiate Athletics until the courier arrives for pick up. 3. A laboratory representative will receive the shipping case(s) and deliver them to the carrier. 4. A laboratory employee will record that the shipping cases(s) have been received from the carrier. 5. The laboratory will record whether the numbered seal on each vial arrived intact. 6. If a specimen arrives at the laboratory with security seals not intact, the student-athlete may need to provide another specimen. NOTIFICATION OF RESULTS AND APPEAL PROCESS 1. Laboratory will use a portion of the specimen for its initial analysis. 2. Analysis will consist of sample preparation, instrument analysis and data interpretation. 3. The laboratory director or designated certifying scientist will review all results showing a banned substance and/or metabolite(s) in specimen. 4. By secure facsimile, the laboratory will inform the Director of Athletics of the results by each respective code number. Subsequently, the laboratory will mail the corresponding written report to the Director of Athletics. 5. Upon receipt of the results, the Director of Athletics will break the number code to identify any individuals with positive findings. 6. For student-athletes who have a positive finding, the laboratory will contact the Director of Athletics or his/her designate by telephone as soon as possible. The telephone contact will be followed by an “overnight/signature required” letter (marked “confidential”) to the Director of Athletics. The Director of Athletics shall notify the student- athlete of the finding. 7. The laboratory will maintain all negative specimen samples for seven (7) days; all positive specimen samples are maintained for 12 months. 8. Upon notification of a positive test, during the telephone conversation, the laboratory representative will advise the Director of Athletics that the remaining specimen will be available for transferring to a separate facility for additional testing. The student-athlete will be provided with a list of approved accredited testing laboratories for alternative testing.
9. Copies of the report from the laboratory that contain results from the positive specimen will be forwarded to the Director of Athletics before the appeal call. 10. Technical experts may serve as consultants to the Athletics Program in connection with such appeals. 11. The Head Athletic Trainer may serve as a consultant to the committee in appeal phone calls involving matters of collection protocol. PENALTIES Conviction of Alcohol Use First Offense
A 10% of the regular season game suspension Successfully pass a drug and alcohol counseling session
Second Offense
Indefinite Suspension (minimum 30% of the regular season)
Successfully pass a drug and alcohol counseling session
Third Offense
Expulsion from the team, termination of scholarship
Conviction of Street Drug Use First Offense
30 day suspension and a minimum of 10% of all regular season games
Successfully pass a drug and alcohol counseling session
Must pass a drug test after completion of suspension Second Offense
Expulsion from the team, termination of scholarship
STUDENT-ATHLETE’S RESPONSIBILITY FOR POLICIES AND PROCEDURES All student-athletes at Urbana University are responsible to be familiar with and comply with the policies of their team and coach, Urbana University Athletic Department, the Urbana University Handbook, Academic Department literature and elsewhere, and the NCAA. It is the responsibility of the student-athlete to make sure he/she has a current copy of all handbooks and policy books and understands the information in them in. Any student-athlete who has questions about policies is responsible to ask for clarification from the coach or Athletic Director. NOTHING CONTAINED HEREIN SHALL LIMIT THE AUTHORITY OF THE UNIVERSITY PRESIDENT TO DISCIPLINE TO THE EXTENT OF EXPULSION ANY STUDENT WHO HAS ACTED CONTRARY TO THE RULES AND REGULATIONS OF THE UNIVERSITY. Disclaimer: Every effort is made to ensure the accuracy of information contained in the Urbana University Student- Athlete handbook at the time of publication. The University reserves the right to make any change, revision or amendment to any part of the Student-Athlete Handbook deemed necessary or desirable at any time and without prior notice. The Urbana University Student-Athlete Handbook and the information contained herein is published solely for the convenience of student- athletes and, to the extent permissible by law; the University expressly disclaims any liability which may otherwise be incurred. All changes to the Student-Athlete handbook will be made online only at the time of change.
_______________________________ _________________ NAME (print) SPORT _______________________________ _________________ SIGNATURE DATE
Catalog Number: 100535, 194788 D-Cycloserine Structure: Molecular Formula: C3H6N2O2 Molecular Weight: 102.1 CAS #: 68-41-7 Synonym: R (+)-4-amino-3-isoxazolidinone: D-4-amino-3-isoxazolidinone Physical Decription: White to off white powder Solubility: Soluble in water (up to 100 mg/ml - clear, colorless to faint yel ow solution), 96% ethanol (1 in 50 parts ethanol); slight
PIL Lorvacs XL 1.5 mg Farbe: Pantone Reflex Blue U PACKAGE LEAFLET: Make sure to tell your doctor if you are taking any of INFORMATION FOR THE USER the following medicines, as special care may be Lorvacs XL 1.5 mg - medicines used for heart rhythm problems (e.g. quinidine, hydroquinidine, disopyramide, amio- Prolonged-release Tablets darone, sotalol, ibutilide, dofetilide, digi
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